Payroll – Timekeeping

  • Student employees are required to track, enter and submit accurate hours worked through the Web Time Entry (WTE) bi-weekly online timesheet on OnePort by the conclusion of each pay period. 
  • Supervisors verify and approve online student employee timesheet(s) for completeness and accuracy at the conclusion of each pay period and within the payroll deadline.

  • If a student employee fails to submit their completed timesheet by the conclusion of the pay period, they are required to complete a Late Timesheet within the following bi-weekly work period.  
    • Link to Late Timesheet
    • Directions: The student employee completes the Late Timesheet with accurate dates and hours on a computer before printing. 
    • The supervisor reviews the printed Late Timesheet and signs in blue or black ink to approve the hours worked. 
    • The student employee signs the late timesheet in blue or black ink. 
    • The student employee then submits the physical, signed Late Timesheet to Payroll. 
      • Each time a student employee fails to submit their timesheet on-time and accurately by the conclusion of each pay period they will receive a written warning from Payroll via email with their supervisor copied. 
        • After the third infraction, inclusive of all active jobs within a semester, the student will be removed from Banner and not allowed to hold an on-campus position for the remainder of the semester. 
  • Falsifying timesheets, which includes adding hours to a timesheet that were not worked on that date, is a violation of federal and state law.