Responsibilities of On-Campus Supervisors

  • Adhere to all policies and procedures detailed in the Student Employment Policy and communicated by the department head. This includes the Payroll + Timekeeping guidelines.
  • Complete an On-Campus Student Employment Evaluation for each semester the student is employed and discuss evaluation with the student employee. 
  • Complete Supervisor Training as outlined by the Career Center to ensure uniform and consistent compliance with the student employment policies and procedures for their department.
  • Complete the Student Employment Change Form if any of the following occurs:
    • A student graduates, is academically suspended, or takes a leave of absence before their contract end date
    • A student’s position is terminated prior to the contract end date (include a written justification)
    • A student’s timesheet approver or timesheet proxy approver changes
  • If hourly pay rate or stipend payment changes for a position, a new Student Employment Agreement must be completed. 

Things to Consider

There are several things to do and consider before creating a job description and posting to Handshake.

  • What will the student employee be doing? Think about the tasks, projects, and responsibilities you’d like a student employee to work on. You’ll use this information to build out the job description. The ‘Job Posting Template + Example’ in the ‘Resources & Forms’ tab outlines what information is needed for a Handshake job posting.
  • How many hours do you anticipate you’d like the student employee to work each week? Typically, we see about 10 hours/week for student employee positions. During the academic year, student employees cannot work more than 28 total hours inclusive of all on-campus positions. During winter and summer breaks, student employees cannot work more than 40 total hours inclusive of all on-campus positions.
  • What will the hourly rate of pay be? The minimum hourly rate is the NC minimum wage ($7.25). Positions funded by the Student Employment Grant or Federal Work Study funds are required to pay a minimum of $12/hour.

Creating a New Student Employment Position

There are two important things to determine when creating a new position before starting the hiring process by posting the position on Handshake.

  • How will the position be funded? Most positions are funded directly out of departmental budgets. Is there money in your department’s budget to compensate a student employee? Another way student employee positions are funded is through the Student Employment Grant process, where departments submit proposals for positions, proposals are reviewed, and a grant is transferred from either the Student Employment Fund or the Federal Work Study (FWS) fund – which is determined based on the specific student being / whether they’re eligible for FWS or not. (see SEG page for more information).
    • Did you know? There are three types of student employees on campus: non-FWS students, FWS-eligible students, and international students. More information about each type of student employee can be found by navigating to ‘Types of Student Employees’ and ‘International Students’ in the menu to the left.
  • What if the fund being used to pay the student needs to be changed? You’ll submit a new Student Employment Agreement with the updated/new fund number.