Required Hiring Documents
IMPORTANT REMINDER: Students cannot begin working on-campus until all of their required paperwork has been submitted and processed with HR and Payroll. Completion and approval of employment paperwork before a student begins on-campus work is a requirement of law and University policy.
- The SEA will be replaced with a Hire Request Form for Fall 2023 onward. More information to come.
- I-9 Employment Eligibility Verification (complete page 1 online, click through next 3 pages, submit)
- I-9 Supporting Documentation
- Federal and State Withholding Forms (answer the Non-Resident Alien question and complete the two linked forms)
- Direct Deposit Enrollment and Change Form with Voided Check or Bank Form showing Routing and Checking Account Numbers
- Schedule a time to visit Human Resources in Phillips 217 to provide the required I-9 Supporting Documentation and submit Direct Deposit Enrollment and Change For
Policies
Supervisor Resources
- Job Posting Template + Example
- Student Employment Change Form
- A student graduates, is academically suspended, or takes a leave of absence before their contract end date
- A student’s position is terminated prior to the contract end date (include a written justification)
- A student’s timesheet approver or timesheet proxy approver changes
Payroll – Timekeeping
- 2023 Bi-Weekly Payroll Calendar
- Video: How to Submit Your Timesheet
- Late Timesheet Form
- This form is an Excel file and must be downloaded/completed on a PC computer.
- For Mac users, opening the document on a Mac changes the encryption required on the form and therefore will not be accepted by Payroll.
- If you can’t access MS Excel, please visit the Career Center in Ramsey Library and we will be able to assist you.
International Students
- Checklist for Social Security Number Application
- F-1 Student On-Campus webpage
- Social Security website
- SS-5 Form
- Study in the States – Working in the United States
- Social Security Administration Office: 866-572-8361