February 19, 2010

University Planning Council

Minutes for February 19, 2010

Present: Buffy Bagwell, Becky Doyle, Jane Fernandes, Archer Gravely, Bill Haggard, Jeff Konz, Jim Kuhlman, Keya Maitra, Ted Meigs, Cortland Mercer, Patrice Mitchell, Kevin Moorhead, Linda Nelms, Adrienne Oliver, Anne Ponder, Christine Riley, Louise Thompson

Absent: Vic Foster, Bill Haas, Amy Lanou, Dan Pierce, John Pierce

Guests: Keith Bramlett, Pat McClellan, Surain Subramaniam, Beth Bartlett, Robert Straub, Rory James, Debbie Miles

UPC met from 3:00 – 5:00 on February 19 in HU 224.

1. Ms. Nelms called the meeting to order. Chancellor Ponder reported that we do not expect any further recissions in our current year budget, although we are unlikely to have any carry-forward funds for 2010-11. We need to decide for 2010-11 which of the existing 5% cuts we can make permanent as the magnitude is accounted for but the composition is not. We were asked to submit a plan to UNC General Administration for a 5% permament cut to our budget by February 22. Chancellor Ponder noted that we don’t expect any additional capital funding next year. She indicated that President Bowles is trying to hold the cut to two percent.

2. Ms. Mitchell gave a report on the Enrollment and Financial Aid strategic planning workgroups (see presentation here). The enrollment benchmark recommendation is based on Institutional Research’s projection that we will increase our Fall 2009 full-time (headcount) undergraduate enrollment of 3,017 to 3,334 in 2014 and reach our ultimate target of 3,500 in 2017. For the financial aid benchmark, our goal is to increase the percentage of financial need met with grants/scholarships from 59% to 61% for full-time instate undergraduates. Ms. Mitchell’s group recommended to UPC that the Strategic Plan Enrollment Workgroup be disbanded given the overlap with the Provost’s Enrollment Management Group. UPC asked that the workgroup consider how to add faculty and student feedback to their process. After considerable discussion, Ms. Nelms tabled this recommendation until the next meeting. The workgroup will bring a subsequent recommendation to UPC.

3. Dr. Fernandes introduced members of the Diversity Action Council and reviewed the work of the committee. The DAC has inventoried campus diversity programs and resources, developed a history of diversity efforts, and reviewed enrollment and employment statistics. She reported that for today’s meeting, we would review the strategic plan diversity benchmarks and the draft climate survey form. Ms. Miles led a discussion of the diversity benchmarks. The DAC student target proposes to increase the underrepresented racial and ethnic population from 9.3% (Fall 2009) to 11.3% by 2012. The faculty benchmark proposes to increase the underrepresented racial and ethnic percentage from 13.0% (2009) to 17% by 2017. Lastly, the staff target increases the 2009 actual 9.8% to 17.5% in 2014. Mr. Bramlett led the discussion on the draft climate survey for faculty, staff, and students. Provost Fernandes has asked the Institutional Research Office to launch this survey in early March.

4. Chancellor Ponder reported that UNC-GA has indicated that they may want to update its strategic plan, and model it after UNC Tomorrow, which is now two years old. If this occurs, it will be later this Spring, and we should be prepared to respond quickly UPC will have a chance to participate in the system level planning update process if campus feedback is sought.