|
|
||||||||||
|
|
||||||||||
|
|
||||||||||
|
Purchasing and Reimbursement Information Food for Thought – Harvest Bounty Shared Meal Saturday, September 29 5:00-8:00 pm, Alumni Hall (1st
floor Highsmith Union) It is imperative to follow
the proper reimbursement procedures in order to be reimbursed for expenses in
preparing in Harvest Bounty Shared Meal. Please read the following information very carefully and clarify
any questions with your course instructor. 1) Students in each team (group of 8-9 students) are
limited to a total budget of $40 or $80, depending on your dinner theme. This limit must be strictly followed. 2) You must obtain a receipt for ALL purchased items
in order to ensure reimbursement.
If you are purchasing items directly from the grower (e.g., at a farm
stand, the North Asheville Tailgate Market, etc.) where a receipt is not
typically given, you must fill out the included
receipt (click here) for those items – be sure to have the vendor
fill out the vendor information and sign the receipt. 3) Any student asking for monetary reimbursement must
fill out the reimbursement
form (click here) and provide all receipts for reimbursement. The price requested in the form must
equal the sum of the receipts. Each
team should use one of the following procedures for purchasing their food and
obtaining reimbursement. a. One person from the group (called the Finance
Leader) provides funds to cover all costs of the meal. The Finance Leader purchases (or
provides funds for) all meal items, collects the receipts, and submits the receipts
for reimbursement in his/her name using the reimbursement form
(click here). Since the
Finance Leader fronted the funds for the entire group, he/she cashes the
check and keeps all reimbursement money. b. Each person (or a subset of people) from the
group chip in funds to be managed by one person from the group (called
the Finance Leader). The Finance
Leader purchases (or provides funds for) all meal items, collects the
receipts, and submits the receipts for reimbursement in his/her name using
the reimbursement
form (click here). After
the Finance Leader receives and cashes the reimbursement check, he/she
redistributes the funds back to the individual members of the group. c. Each person (called Individual) from the
group provides some funds to cover a small cost of the meal. The Individual purchases a few items
for the meal, collects the receipts, and submits the receipts for
reimbursement in his/her name using the reimbursement form
(click here). Since the
Individual is directly reimbursed for money that he/she already spent, he/she
cashes the check and keeps all reimbursement money. Methods a & b will enable the fastest reimbursement of funds. However, method a requires one person to be
financially responsible for the group and method b requires all
members of the group to trust the Financial Leader to properly redistribute
funds back to the group members. Method c will be a slower reimbursement process. To fill out the reimbursement form
(click here), please include the following information. Attach all receipts to
reimbursement form and give them to Dr. Sally Wasileski (CHEM 174 Instructor)
in RBH 246C. Payee = your name Address = mailing address where you want your check to be delivered Under Instructions – Select Mail to Payee DO NOT fill out the Funds, Amount or
Total. DO NOT include your social-security number. DO NOT fill out Description. DO NOT fill out Requested by. DO NOT fill out Department Approval. DO NOT fill out Vice-Chancellor Approval. DO NOT fill out Special Instructions. 4) Please direct any questions to Dr. Sally Wasileski (swasiles@unca.edu) or to your course
instructor. |
||||||||||
|
|
|
|
||||||||
|
Contact Us: |
Karin Peterson–Sociology, cluster
co-coordinator |
|||||||||
|
Sally Wasileski–Chemistry, cluster
co-coordinator |
||||||||||
|
|
||||||||||
|
Page last updated: 10/12/07 |
||||||||||
|
|
||||||||||
