What Every FWS Supervisor Should Know

  1. Students will be referred to departments based on the FWS Allocation Request form submitted by each department. Departments should contact the Office of Financial Aid if their needs change during the year.
  2. When hiring FWS students, be sure to explain exactly what will be expected of them in terms of job duties, attendance, and performance. It is helpful and most beneficial to all parties involved to put this in writing.
  3. Do NOT allow a student to work before you have signed an FWS Employment Contract and you have ensured that the student has completed the appropriate paperwork in HR.
  4. Supervisors should designate a place where students can sign in and out. It is the supervisor’s responsibility to verify the accuracy of the time sheets. Your signature on the timesheet notes that you have sufficiently reviewed the hours listed and verified that the information is correct. Do not just sign a timesheet without looking at it, no matter how busy you are!!!
  5. If a problem arises with a student, try to resolve it if at all possible. If the problem cannot be resolved, supervisors have the right to terminate employment. Students should be given one verbal warning, then two written warnings before final termination. Students should then be notified in writing as to why they are being terminated and a copy of the letter should be sent to the Office of Financial Aid. (If there is a problem severe enough to warrant immediate termination, please contact Jeremy Scroggs in the Office of Financial Aid to assist you.)
  6. Supervisors must make students aware of confidentiality issues, responsibilities, policies and procedures. If a student will be working in a department that allows him or her to have access to confidential information, it is the supervisor’s responsibility to inform and make sure that the student understands the consequences if any breached of confidentiality occur. Also, it will be the supervisor’s responsibility to pursue disciplinary action against the student if confidentiality is broken.