UNC Asheville Federal Work Study
What Happens After I am Awarded Work Study?
How Do I Get Paid?
Federal Work Study Job Postings
Federal Work Study Contract
Federal Work Study Timesheet
What Every FWS Student Should Know
What Every FWS Supervisor Should Know
What is Federal Work Study?
Federal Work Study (FWS) is a federally funded financial aid employment program. To be eligible, you must be an undergraduate, full time (at least 12 hours), degree seeking student. Eligibility is based on need as determine by the Free Application for Federal Student Aid (FAFSA) and the availability of funds at the time of awarding. FWS funds are limited and are awarded to the extent that funding permits.
Students are awarded FWS funds, which must be earned through part time employment, as part of their financial aid award and are notified of their allocation through their OnePort account. Students may work up to 10 hours per week and are paid hourly earning $9 per hour.
FWS may not be used to defer college charges. The earnings are designed to assist student with their personal expenses, not Tuition, Fees, Room and/or Board.
An FWS award is not a guarantee of a job. Once you have accepted your FWS award, it is your responsibility to be hired by a department. Job postings are on the Career Center website. If you do not already have a job, you are encouraged to come to the Career Center’s Student Employment Orientation Session on Saturday, August 15th, 10:00 AM in the Highsmith Union 221-224 (Mountain Suites). There you will receive important information about the hiring process, timesheet information, and most importantly, a listing of open jobs.
A wide variety of jobs are available through the FWS program. FWS students are involved in almost every area of the institution. An effort is made to place students in positions that will utilize their skills and interests. The college also offers a limited number of off campus positions with local non-profit agencies as part of our Community Service Learning Program. These positions are designed to give the FWS student a broader work experience while improving the quality of life for community residents.
What Happens After I am Awarded Work Study?
After you have been awarded FWS:
- Attend the Student Employment Orientation session August 15, 2009 at 10:00 AM in Highsmith Union Mountain Suites 221-224. There you will receive a listing of the open jobs. Review the departments listed and decide which ones you are interested in applying. The Career Center Job Posting will list the best way to contact the employer (department contact). Remember that an FWS allocation does not guarantee that you will be placed in a department.
- Once a department has hired you, fill out the FWS Employment Contract. Bring the signed contract to the Office of Financial Aid and keep a copy for you and your employer’s record.
- Before you begin work, you will need to go by Human Resources and complete pertinent hiring documentation (including but not limited to a direct deposit form, W-4 and I-9). HR will be sure that they have all necessary paperwork before you leave. Note that if you have a U.S. Passport, that is all that you will need. Otherwise, you will need to present a photo ID and either a Social Security Card or Birth Certificate.
NOTE: Without the completion of the above items, you will not be put on the payroll and your timesheet will be rejected.
How Do I Get Paid?
To be paid, FWS students must:
- Make sure all necessary paperwork (FWS Employment Contract, direct deposit form, W-4, I-9 etc) has been completed and is on file in the appropriate office.
- Make sure you and your supervisor have recorded work hours daily.
- Fill out the timesheet at the end of the payroll period (the 14th of each month is the last day of each payroll period). Once your timesheet is completed and signed by you and your supervisor, bring the original copy of the timesheet to the Office of Financial Aid no later than the 18th of each month or your timesheet will not be submitted to payroll until the following month.
- Paychecks are available the following month and will be direct deposited into your bank account on the 15th.
NOTE: In the event that your timesheet is incorrect and subsequently rejected, it must be corrected and resubmitted to the Office of Financial Aid by the 18th of each month or your timesheet will not be submitted to payroll until the following month.
Federal Work Study Job Postings
NOTE: Job Postings will not be accessible until August 17, 2009
You must be awarded Federal Work Study in order to apply for a Work Study position.It is your responsibility to locate and secure a Work Study position.
Federal Work Study Contract
ALL students must complete and submit a Federal Work Study Contract BEFORE you begin working.PLEASE NOTE: Contracts cannot be completed until you have secured a FWS approved job.
Federal Work Study Time Sheet
You must complete this time sheet and turn it into the Office of Financial Aid by the 15th of each month. Below the yellow line MUST BE TYPED AND CANNOT BE FILLED IN BY HAND. Do not forget to include your time IN and your time OUT in the spaces provided.