Travel Information

Per Diem Rates:

Mileage:  55 cents per mile IF no state car available, 33 cents if you choose not to use a state vehicle and one is available.

Meals:  Allowances cannot be paid to employees for lunches if travel does not involve an overnight stay; however, employees can be eligible for allowances for the breakfast and evening meals when the mentioned guidelines are met.

Airfare:     Must have ORIGINAL airline passenger receipt ticket (NO photocopies can be accepted) and boarding passes.

Lodging:   Must have ORIGINAL receipts showing payment with a zero balance.  Actual amount up to per diem rate listed above will be reimbursed.  Any amount above the per diem must be pre-approved by the appropriate supervisor.

Instructions for Travel Reimbursement

Travel Reimbursement forms are available on-line.  If you travel for more than two days, a continuation sheet must be used for the extra days of travel. Authorization for Travel must be submitted, with appropriate signatures, to qualify for reimbursement of an overnight trip.  All forms need to be submitted within thirty days of travel.  It is important to complete all sections of the form, including name, address, dates and times of travel, the purpose for the trip, and most importantly all appropriate signatures.  For complete Travel Policy go to http://www.unca.edu/policies/3.pdf.  The proper budget fund number and account code should be included for each category of travel.

Travel Account Codes: