Payroll
104 Phillips Hall
Phone: (828) 251-6665
Monday - Friday, 8 AM - 5 PM
The Payroll Office is located on the first floor of Phillips Hall and
reports to the Associate Vice Chancellor for Finance.
Direct Deposit
Dual Employment
Explanation of Your Pay
Forms
Pay Days
Payroll Eligibility
Payroll Request Form
Permanent Employees
Student Employees
Taxes
Temporary (non-student) Employees
Direct Deposit:
Effective 7/01/07, the Office of the State Controller has required
that all state employees paid through the Central Payroll System be paid by
direct deposit, unless exempted by the State Controller. This policy can
be viewed at the following link:
www.ncosc.net/sigdocs/sig_docs/payroll/Direct_Deposit_Policy.pdf
Those who are unable to secure an account at an
eligible financial institution or who believe that enrollment in direct deposit
will result in an extreme hardship may fill out an Exemption Request Form.
Exemptions can only be granted by, and are at the discretion of, the State
Controller based on the evidence provided by the employee.
Upon employment, you must complete a Direct Deposit
Enrollment Form and a Mandatory Direct Deposit Notification form. Your first pay will automatically be deposited into your
bank account provided the Enrollment Form was received in time for Central
Payroll in Raleigh to process it. If not, you will be issued a paper check
which will be mailed on pay day to the address that is in the payroll
system.
Any changes to bank information will require you to
re-submit a Direct Deposit Enrollment/Change form. Please notify the
Payroll Department immediately if you have to close your account for any
reason. Failure to notify the Payroll Office may cause your pay to be
delayed for as long as two weeks.
Dual Employment: Individuals currently employed by another
state agency cannot be paid directly by UNC Asheville. A dual
employment form must be submitted to Linda Padgett, Accounting
Specialist, who will then request a check made out to the employee's
parent agency. The employee will be paid by the parent agency in
the pay cycle following the receipt of payment from UNC Asheville.
This is mandatory and cannot be waived.
Explanation of Your Pay:
Please call Mary Carol Morrison at Ext. 6665 or Barbara Terry at Ext.
6661 and arrange a time to come by the Payroll Office. Please
bring a picture ID with you.
Forms:
Note: "Leave Sheets" for
permanent employees can be found on-line on the Human Resources forms page
at: http://www.unca.edu/hr/forms.html.
Pay Days
Permanent Employees: Direct
deposits are made on the last
business day of the month. Deposit notices can be picked-up at the Payroll
Office that same day.
Temporary Employees and Student
Employees: Direct deposits are made on the 15th of the month or the
last business day prior to the 15th if the 15th falls on a weekend or holiday.
Direct deposit notices can be picked up in the Payroll Office provided you bring
a picture ID. If you are receiving a paper check, it will be mailed from
Raleigh on pay day to the address that is in the payroll system.
Payroll Eligibility:
All employees must have an I-9 on file in order to be paid. These
forms are available in Human Resources and must be completed before
beginning work.
All employees must have a social security number in
order to be paid.
Payroll Request Form: This form is
used only to request pay for a one-time occurrence or project. The
departmental signature on the form certifies that the information on the form is
true and accurate and that the work has been completed.
Permanent Employees: Direct
deposits for permanent employees are posted on the last working day of
the month. Notices of Deposit are available for pick up the same
day.
Any changes
to your address or deductions must be handled through Human Resources.
Please check your Notice of Deposit to make sure that the changes are
correct.
Student Employees: The pay period for
Student Employees runs from the 15th of one month through the 14th of the
following month. Completed time sheets must be turned into the Payroll
Office by the 17th of the month.
Round
all daily hours to the nearest 1/4 hour. List all hours as decimals.
Example: 3 hours and 15 minutes should be listed as 3.25 hours.
Rounding: 1/4 = .25; 1/2 = .50; 3/4 = .75
The
Payroll Office will not pay any time sheet with manually written hours or pay
rates. Incomplete information or hand-written hours or pay rate can delay
payment for a month.
Please note that Federal Work Study students are required
to enter their work start and end times each day on their time sheets (a federal
mandate). Non-FWS students are not required to enter work
start and end times on their time sheets.
All
personal information on the time sheet must be completed, including the number
of hours enrolled and the employee signature. Time sheets must be signed
and approved by a supervisor or department head who is a permanent
employee of the University. This signature certifies that the information
on the time sheet is true and accurate. Supervisors must include fund
number, name and signature, and campus phone number.
Under
Federal guidelines, students employed part-time by the University are exempt
from paying FICA taxes if they are enrolled at least as half-time undergraduate
students. This means that they must be enrolled for 6 or more credit hours
during the fall and spring semesters and for 2 or more credit hours during the
summer session.
Any
student who is also a full-time employee of the University is not
exempt from paying FICA tax. In this situation, the individual's major
function is deemed to be that of a full-time employee.
Taxes: All employees
should fill-out a W-4 form and NC-4 form for federal and state
withholding taxes. These are available in the Human Resources Department
in Phillips Hall. If no W-4/NC-4 is on hand in time for payroll
processing, then the required assumption is that the employee is single with no
exemptions.
Employees must file an amended Form W-4 and NC-4 if their filing status,
exemption allowances or exempt status has changed since the last filing of their
withholding forms.
Employees claiming "exempt" from withholding on their Forms W-4 and NC-4 must
complete new forms each year by February 15th in order to keep their exempt
status. Employees that do not submit new forms by the deadline will be
processed as single with zero withholding allowances.
W-2
forms will be mailed by the last day of January to the address that is in the
payroll system. Please check your address on your paycheck or notice
of direct deposit to make sure that it is correct.
Temporary (non-student) Employees:
The pay period for Temporary Employees runs from the 15th of one month through
the 14th of the following month. Completed time sheets must be turned into
the Payroll Office by the 17th of the month.
Round
all daily hours to the nearest 1/4 hour. List all hours as decimals.
Example: 3 hours and 15 minutes should be listed as 3.25 hours.
Rounding: 1/4 = .25; 1/2 = .50; 3/4 = .75
The
Payroll Office will not pay any time sheet with manually written hours or pay
rates. Incomplete information or hand-written hours or pay rate can delay
payment for a month.
All
personal information on the time sheet must be completed, including the
employee signature. Time sheets must be signed and approved by a
supervisor or department head who is a permanent employee of the
University. This signature certifies that the information on the time sheet is true and accurate. Supervisors must include fund number, name and
signature, and campus phone number.
A
Temporary Wage Authorization form must be on file for all temporary hourly
employees.
Mary Carol Morrison
- Payroll Officer
morrison@unca.edu
105 Phillips Hall,
CPO #1426
One University Heights
Asheville, NC 28804-8503
828-251-6665
Barbara Terry - Payroll Accountant
bterry@unca.edu
104 Phillips Hall, CPO # 1426
One University Heights
Asheville, NC 28804-8503
828-251-6661
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