|
CHECK
REQUESTS
The following may
be paid from a check request regardless of the amount. Registration fees,
dues, memberships, subscriptions, honoraria, catering, travel, courses paid by
UNC Asheville and performing individuals. These check requests should
be directed to Accounts Payable.
CONSULTANTS
Regardless of dollar amount MUST be pre-approved by Raleigh
EMERGENCY PURCHASES
A situation, which endanger lives, property,
or the continuation of a vital program and which can be rectified only by
immediate on-the-spot purchase (or rental) of equipment, supplies, materials,
printing, or contractual services. Lack of planning, inaction or
negligence are not to be considered as "emergencies". Fires, broken
windows, leaks, erosion, fallen trees, etc. fall within the purview of
emergencies and requisitions can be processed immediately.
BOOKSTORE
PURCHASES (UMSTEAD ACT)
The Umstead Act states
that "it shall be unlawful for any unit, department or agency of the state government to engage directly or indirectly in the sale of goods, wares or merchandise in competition with citizens of the
state". In other words, department purchases from the Bookstore are usually illegal under the provisions of the Umstead Act. Keeping this in mind, but also wanting to operate as efficiently as possible at UNC
Asheville, we have established the following guidelines for departmental purchases from the UNC
Asheville Bookstore.
Departments may NOT purchase from the Bookstore unless one of the following exceptions apply:
- Textbook purchases.
- Purchases of in-stock UNC
Asheville emblematic merchandise; large quantity (50 - 100)special order emblematic orders
must be placed with Purchasing.
- "Emergency"
purchases of non-state contract, non-central stores
merchandise under $25.00 in value.
- Purchases by UNC
Asheville Foundation account or Agency accounts beginning with the digit
"9" or "8".
OFFICE SUPPLY
PURCHASES
Office supplies
are available from the office supply contract. Please check with
Barbara or Betty for the correct procedures for ordering from a contract vendor.
Go to http://bsd.officedepot.com to get
prices. (username: uncasheville, password: uncasheville) This is a
"read-only" website.
SOLE SOURCE
PURCHASES
On occasion it may be necessary to purchase equipment, supplies or services from a single source vendor. This means that there is only one
(1) source of supply available.
Preference for one vendor, product or service, quotations, acquisition or demonstration/testing by departments does NOT constitute a sole
source. These preferences must be determined through a competitive RFQ/RFP process issued by the Purchasing Department.
Examples of sole source
purchases procurement include:
- Items, which must be compatible with existing equipment or systems and are available only from the original manufacturer.
- Items that have specific features essential for the completion of the task or project at hand that are available from only one source.
- When changing brands or manufacturers would compromise the continuity of the research project or proprietary items; e.g. copyrighted software, publications, etc.
- Justification will include features, which are unique and essential for the intended use that other manufacturers of like products do not offer.
STATE
TERM CONTRACT
To check if an
item you wish to purchase is covered by a state term contract, you may access
the following website from Purchase & Contract:
www.doa.state.nc.us/PandC/.
The easiest way to "try" to locate a category is to click on the "key word"
listing category.
EMPLOYEE
PURCHASES
Purchasing from a
UNC Asheville employee is NOT permissible.
EMPLOYEE
PERSONAL ITEMS
Departments cannot
purchase a "personal" item from an employee; i.e. computer, VCR, digital camera,
etc. UNLESS it can be paid for with Foundation funds. It cannot be paid
for with State funds.
|
