10.0 COMMITTEES AND SERVICE APPOINTMENTS

10.1 Governance

The faculty have a tradition of influence and involvement in governance and decision making at UNCA. The structures through which faculty participate in decision making include: the UNCA Faculty Senate; the University Planning Council; the Position Allocation Committee; elected committees; appointed standing committees; and other appointments/assignments. All full-time faculty can expect to serve on one or more of these bodies. Faculty are encouraged to register their professional judgments through these groups as the task of delivering educational services to our students and managing the institution is a joint effort of faculty, administration, staff and students.

10.1.1 University Planning Council (UPC) (revised by SD4201S; SD8407S)

The University Planning Council, recreated in the spring of 2007, functioned, in a previous form, as an advisory committee to the Chancellor and the Faculty Senate for over two decades after it was first constituted in 1980-81.

Purpose

The University Planning Council provides a context for sharing information and making recommendations to the Chancellor as requested by the Chancellor or the campus community with respect to matters of budget, programs, planning, state administration, mission, and campus life.

Duties 

1. Assist in the development, communication, and implementation of University planning.
2. Participate in the annual setting and communicating of University budget priorities.
3. Review periodically the University mission, goals, values, and strategic plan, and progress towards realizing these.
4. Provide advice to the Chancellor about monitoring institutional effectiveness.
5. Help respond to UNC System initiatives and directives.
6. Meet periodically with the Board of Trustees as appropriate to discuss these or similar issues.

 Membership

• 8 members of the faculty, including the 6 members of the Institutional Development Committee, the remainder appointed by the senior academic officer

• 4 members of the staff, one of whom is selected by CSAC and the remainder appointed by the Chancellor

• 2 students, one of whom is selected by SGA and one appointed by the Vice Chancellor for Student Affairs

• Chancellor

• Vice Chancellors (Academic Affairs, Finance and Operations, Student Affairs, Alumni and Development)

• Chief of Staff

• Director of Institutional Research

• Chief Information Officer

• Director of Human Resources

Appointments will be made by the end of the spring semester and, where possible, for two-year staggered terms.  Unexpected openings will be filled by consultation of the Chair and the Vice Chair.

Chair

The Chancellor will serve as Chair and the Chair of the Institutional Development Committee will serve as the Vice Chair.

10.1.2  Position Allocation Committee  (SD1904S)

The Position Allocation Committee (PAC) is a new committee which will provide the primary means by which faculty can have input into the allocation process whenever a new faculty line is available or whenever an existing line becomes open (through retirement, resignation, or non-renewal of contract).

Structure:
The Committee consists of:
VCAA
AVC for Natural Sciences
AVC for Social Sciences
AVC for Humanities
AVC for University Programs
3 Department Chairs (one from each division, chosen alphabetically from a list of departments within divisions)* and 1 Program Director (chosen alphabetically from a list of programs). The Department Chairs will serve 2-year staggered terms and the Program Directors will serve 2-year terms.

Every attempt will be made to maintain the alphabetic selection of members. However, two persons from the same department should never serve on this committee at the same time. If this prevents a department or program from serving, that department or program will be honored at the next possible opportunity.

Duties:
To make recommendations to the VCAA regarding the allocation of faculty lines to departments and academic programs.

Rules for Voting:
A member may not vote for a proposal from his or her department or program of appointment.

* For the purposes of this document, a "Chair" is any Department Chair or Program Director that directly evaluates faculty for merit, reappointment, tenure, and promotion

10.1.3 Faculty Senate (see also Section 10.2.2)

The UNCA Faculty Senate is empowered to act as the legislative body of the faculty. See Section 14.1 for the complete text of the Constitution of the Faculty Senate. Senate Committees include: Executive, Academic Policies, Institutional Development, Faculty Welfare and Development. Senate action is reported to the faculty and forwarded to the Chancellor or the VCAA. The Chancellor must approve all policy proposals and new programs from the Faculty Senate and the VCAA approves all course proposals. Faculty may discuss, amend, endorse or veto any Senate action as prescribed in Article II, Section 1, of the Senate Constitution.

10.1.3.1 Requirement for Two Readings of All Matters of Policy (SD0288F)

Motions involving matters of policy shall be proposed in writing to the Faculty Senate one meeting in advance of their consideration. A two-thirds vote of the members present will be required in order to propose and consider a motion regarding a matter of policy during a single meeting.

10.1.3.2 Computerized Senate Document System

Senate documents and minutes are available on the web at: http://www.unca.edu/facultysenate/ then clicking on Minutes and Documents.  The official documents remain the originals with the signatures of the Senate Chair and VCAA or Chancellor. Documents and minutes beginning with the 1977-1978 academic year have been entered into the system. Documents from earlier years will be entered as time allows.

10.2 Committees Elected by the Faculty

As directed by The Code, UNCA Tenure Policies and Regulations, various policy statements, and terms of specific gifts to UNCA the faculty annually elects members to the committees described in this section.

10.2.1 Election Procedures

The names of faculty who have accepted the nomination by another faculty member for an elected faculty committee or who have self-nominated will have their interests noted on the ballot.  Nominations and self-nominations must be submitted to a designated FWDC member no less than two (2) weeks prior to the election date. (SD6305S)

A ballot shall be made up of persons eligible at the time the ballot is set. The only exceptions shall be retirements, resignations and temporary assignments. The VCAA shall inform the Secretary of the Senate of retirements, resignations, faculty leaves, exchanges, or off-campus scholarly assignments formally accepted or approved as of February 1 of the year elections are to be held. Those faculty who shall be absent for part or all of the next academic year shall be removed from the ballot. Faculty members returning from leave, exchanges, or off-campus scholarly assignments for the beginning of the next academic year shall be placed on the ballot. Faculty members who have had temporary non-teaching assignments and shall be resuming primary teaching responsibilities in the Fall of the next academic year shall also be placed on the ballot. Any questions of eligibility shall be resolved by the Executive Committee of the Senate.

Continuing Hearings Committee members shall not be eligible for the Tenure Committee.

Faculty serving full terms on the Tenure Committee or Hearings Committee or Grievance Committee cannot be re-elected in the final year of their term. Members serving less than a full-term will be eligible for re-election.

If a vacancy should occur on the Tenure Committee, Hearing Committee, or any other elected committee, the vacancy shall be filled by the faculty member who was runner-up in the appropriate category.

Addition from SD0889F

1. Members of standing committees elected by the Senate shall be elected at the organization meeting of the new Faculty Senate at the end of the academic year. Committees included in this policy are the University Research Council, University Teaching Council, and other standing committees for which Senate elects members.  To facilitate this policy, a committee preference form should be completed by each faculty member in the spring to assist in determining faculty preferences for election or appointment to standing committees.

   Additions from SD2682

2. If an error is discovered on a circulated ballot, such error must be called to the attention of the Executive Committee prior to the official announcement of the election results. The Executive Committee shall judge whether or not the error is of sufficient magnitude to require the distribution of a new ballot. Once announced, the result of the election is final.
3. The members of the Faculty Welfare Committee shall serve as Tellers in all elections. At least two members shall be present to count and sign the tally sheet.
4. The signed tally sheets shall be a permanent part of the Senate's records.
5. Tally sheets may be inspected upon request by any member of the Faculty.
6. Write-in candidates are not allowed.
7. A ballot marked for fewer than the maximum number of allowable votes shall be valid.

   Added by SD2682,  Revised by SD1000F

8. In order to conform to the Tenure Policies and Practices of the University, the Committee of the Tenured Faculty, the Post-Tenure Review Committee, the Faculty Committee on Hearings, and the Faculty Grievance Committee shall be elected in said order. These elections shall be completed not later than April 15 of each year.

   Additions from SD1401S

9. The ballot for each election will be a web page accessible to faculty for a one week voting time period. Access to this web page will require authentication.
10. No records will kept linking individuals to their specific vote.
11. Access to the computer files used to tally and administrate the elections will be restricted to members of FWDC and Administrative Computing. These files will not be viewed during the voting period unless there are extenuating circumstances. In such a case, the Senate Executive Committee will be notified.
12. Election software and web pages will be maintained by Administrative Computing in cooperation with the FWDC.
13. FWDC will announce the elections using the official UNCA faculty email address, once prior to the voting period and twice during each voting period.
14. After the closing of the voting period, a copy of the tally file will be printed, signed by two FWDC members, and kept by the Secretary of the Faculty Senate.
15. After the closing of the voting period, a record will be kept containing information on anyone who has viewed the tally file during the voting period. All entries on this file will be investigated by FWDC and reported to the Senate Executive Committee.
16. A member of FWDC will be designated to trouble shoot problems during each election period. This FWDC member's name, phone number, and email address will be listed on the election web page.

10.2.2 Faculty Senate (SD0204F)

The Senate consists of eighteen faculty members, each serving a three year term, with six new members elected each year to replace those whose terms are expiring. The Provost and Vice Chancellor for Academic Affairs shall serve as an ex officio, non-voting member of the Senate. The Senators shall hold three year terms of office from May 5 through May 5 of each succeeding year. At its organization meeting in the late spring of each year, the Senate shall elect from its members, a Senate Chair and a Chair for each of its standing committees. Remaining Senate members will be appointed to these standing committees by the Senate Executive Committee. See Section 14.1 for the Faculty Senate Constitution. See also current Standing Rules and Rules of Order.

10.2.2.1 Executive Committee (EC)

The Executive Committee shall be composed of the officers of the Senate and shall be chaired by the Chair of the Senate. The Executive Committee shall be concerned with the Senate agenda, the assignment of tasks to the appropriate standing committees, and the yearly review of Senate Standing Rules and Rules of Order.

As the elected leadership of the Senate, the Executive Committee will consult as appropriate with members of the faculty, with Senate boards and committees, with ad hoc committees appointed by the Chancellor, or the office of Provost, and with officers and officials of the University, including the Chancellor, Provost and the various Vice Chancellors. The Executive Committee, the Chancellor and the Provost and Vice Chancellor for Academic Affairs will consult with one another in the appointment of members of ad hoc committees and task forces.  In addition, the the Chancellor consults with the EC on the selection of honorary degree recipients (SD0600F). 

10.2.2.2 Academic Policies Committee (APC)

The Academic Policies Committee shall be composed of six voting members: the First Vice Chair of the Senate, who shall chair the Committee, and five members appointed by the Executive Committee.  The Provost and Vice Chancellor for Academic Affairs or designee and the Registrar or designee are included as non-voting ex officio members.  The Committee shall have the responsibility for developing institutional policy and procedure in academic matters as specified in Article II, Section 1.2, and shall be available for discussion and consultation with appropriate student groups, as well as with members of the faculty, about academic policy and curricular changes.

10.2.2.3 Institutional Development Committee (IDC)

The Institutional Development Committee shall be composed of six members: the Second Vice Chair of the Senate, who shall chair the committee, and five Senate members appointed by the Executive Committee. The committee shall have concern for all policy, planning, resource use and allocation and initiatives in the area of institutional development as specified in Article II, Section 1.2. This committee shall advise and consult with the Chancellor, the Provost and the various Vice-Chancellors on university planning and use of university resources. The committee shall be responsible for reporting planning activities to the Faculty Senate, with the Senate responding through Senate action where appropriate. 

10.2.2.3.1 Institutional Effectiveness Committee (revised by SD4002S; SD4301S)

The Institutional Effectiveness Committee serves as an advisory group for UNCA's Institutional Effectiveness process.

Duties

• The periodic review and, if necessary, revision of the Institutional Effectiveness process, procedures and reporting format.
• Providing advisory services on assessment and planning to any administrative or academic unit.
• Providing a forum for the sharing of assessment techniques and practices.
• Providing assessment information, as appropriate, to the University Planning Council for its use in reviewing institutional-level goals.
• Raising campus consciousness about the importance of assessment.

Though the department self-study process has been replaced with the Departmental Effectiveness reports, departments that wish to conduct a comprehensive self-study, make major changes in curriculum or organization, and use external consultants, can conduct these activities on a voluntary basis. IEC may recommend to UPC that a department conduct a comprehensive self-study.

Membership

The committee will be composed of six members, one of whom will be permanent based upon his/her regular duties and connection to assessment efforts. The members are as follows:

• Director of Institutional Research (Chair)
• Administrative representative appointed by Vice Chancellor for Academic Affairs
• Administrative representative appointed by Vice Chancellor for Administration and Financial Affairs
• Administrative representative appointed by Vice Chancellor for Student Affairs
• Administrative representative appointed by Vice Chancellor for University Relations
• One member of the Faculty Senate Institutional Development Committee

Membership Terms

The Director of Institutional Research is a permanent member. Administrative representatives are appointed for staggered three-year terms and should be directly involved with the effectiveness process in their Vice Chancellor area. The Faculty Senate member is appointed annually by the Institutional Development Committee.

10.2.2.4 Faculty Welfare and Development Committee (FWDC)

The Faculty Welfare and Development Committee shall be composed of five members: the Third Vice Chair of the Senate, who shall chair the committee, and four Senate members appointed by the Executive Committee.  The Committee shall study, on an on-going basis, the campus policies affecting faculty welfare as specified in Article II, Section 1.2. It shall initiate changes and/or entertain suggestions and concerns regarding these matters from individuals and groups of faculty members. It shall also draft policy changes and resolutions on issues of faculty welfare for Senate consideration.

10.2.3 Committee of the Tenured Faculty (CTF) (revised by SD4191S)

Purpose

The CTF's mission is to consult with the VCAA, on call, in cases requiring decision on reappointment, promotion, and the conferral of permanent tenure.

Membership

CTF elects its own Chair. CTF shall be composed of two tenured full or associate professors from each of the areas of Humanities, Sciences, and Social Sciences; no more than one member may come from any subject-matter department. Members of the Faculty Committee on Hearings and members of the Faculty Grievance Committee may not serve on the CTF. Election to the committee shall be for a term of two years. Members may not succeed themselves. New members formally replace outgoing members on the date of the first faculty meeting of the school year.

Election to this committee is specified by Section VIII-A of UNCA Tenure Policies and Regulations (see Section 14.2).

Recommendations to:   the VCAA

10.2.4 Faculty Committee on Hearings (FCH)  (revised by SD4191S)

Purpose

The committee's mission is to conduct hearings as specified in Chapter Six of The Code. (see Section 13.1.1)

Membership

Two tenured faculty members from each of the areas of Humanities, Sciences, and Social Sciences; only one member may come from any subject-matter department. Members of the Committee of the Tenured Faculty and members of the Faculty Grievance Committee may not serve on this committee. Election to the committee shall be for a term of two years. Members may not succeed themselves. New members formally replace outgoing members as of the date of the first faculty meeting of the school year.

This committee is to be elected as specified by Section VIII-B of UNCA Tenure Policies and Regulations (see Section 14.2).

10.2.5 Faculty Grievance Committee (FGC)

Purpose

FGC's mission, as specified in Section 607 of The Code, is to hear, mediate, and advise with respect to the adjustment of grievances of members of the faculty. "Grievances" within the province of the committee's power shall include matters directly related to a faculty member's employment status and institutional relationships within this institution. However, no grievance that grows out of or involves matters related to a formal proceeding for the suspension, discharge, termination of a faculty member, or that is within the jurisdiction of another standing faculty committee, may be considered by this committee. The committee may hear a grievance relative to appropriate procedures in reappointment and tenure decisions. See Section 3.6 for Grievance Committee Procedure.

The committee's power shall be solely to hear representations by the persons directly involved in a grievance, to mediate voluntary adjustment by the parties, and to advise adjustment by the administration when appropriate. Advise for adjustment in favor of an aggrieved faculty member may be sent to the Chancellor only after the department Chair or other administrative official most directly empowered to adjust the matter has been given similar advise and has not acted upon it within a reasonable time.

If any faculty member feels that he has a grievance, he may petition the Faculty Grievance Committee for redress. The petition shall be written and shall set forth in detail the nature of the grievance and against whom the grievance is directed. The petition shall contain any information that the petitioner considers pertinent to his case. The committee shall decide whether the facts merit a detailed investigation so that submission of a petition shall not result automatically in an investigation or detailed consideration of the petition.

Procedure
See Section 3.6

Membership

Two faculty members at the professor rank, two members at the associate professor rank, and two members at the assistant professor rank. Only one member may come from any subject-matter department. No officer of administration shall serve on the committee. For purposes of this section, officers of administration shall be deemed to include department chairs. Members of the Committee of the Tenured Faculty and members of the Faculty Committee on Hearings may not serve on this committee.

This committee is to be elected as specified by Section VIII-C of UNCA Tenure Policies and Regulations (see Section 14.2).

10.2.6 Post-Tenure Review Committee (revised by SD1000F)

Purpose

The Post-Tenure Review Committee (PTRC) is an elected faculty committee charged with the responsibility of carrying out the intent and purpose of Post-Tenure Review as articulated in Section 3.7. The functions of the PTRC are to ensure continuing quality of performance and professional growth of senior faculty (defined as tenured faculty at any rank who teach at least one-half time); to provide constructive feedback to senior faculty regarding professional growth; to serve in an advisory capacity to the VCAA in matters pertaining to actions taken as specified in the policy on Post Tenure Review.

Membership

The PTRC will consist of four eligible faculty members (see next section for eligibility criteria), one selected from each of the university's three divisions, and a fourth member who holds the highest number of votes after the first three members are selected. Members will serve two-year terms. Members may not succeed themselves. No more than one member may come from any one academic department. New members formally replace outgoing members on the date of the first faculty meeting of the academic year.

Each year the Faculty Senate will conduct an election by which the voting faculty shall elect two new members to replace outgoing committee members. Members will first be elected from any division lacking a representative. If an opening remains after all divisions are represented, the remaining highest vote-getter will be elected.

The Post-Tenure Review Committee elects its own Chair. The Chair is responsible for maintaining committee records and passing those records to the next duly elected Chair of the PTRC. The permanent file for PTRC records is maintained in the Office of Academic Affairs.

A member of his or her own department may not review a person coming up for Post Tenure Review. A member of the PTRC who is from the same department as a person under review will be excused from discussions and will not participate in the review of a departmental colleague.

Eligibility

To be eligible to serve on the PTRC a person must:
1. be a current, tenured full-time member of the UNCA faculty,
2. have served as a full-time member of the UNCA faculty for at least five years, and
3. not be a member of either the Committee of the Tenured Faculty, the Faculty Committee on Hearings, or the Faculty Grievance Committee.

Faculty who are scheduled to be reviewed within the next two years will be removed from the PTRC ballot.  (SD1098F)

Challenge

If a person scheduled for Post Tenure review feels there is a conflict of interest between themselves and a member of the PTRC, he or she may submit a written petition to the Vice Chancellor for Academic Affairs for a ruling on the challenge. The VCAA is to respond to the petition within three weeks from the date of receipt of the petition. The VCAA's decision is binding.

Recommendations to:  the VCAA

10.2.7 Academic Appeals Board (AAB) (amended by SD1990S) 

Purpose

The Academic Appeals Board hears unresolved grievances filed by students who feel he/she has been treated unfairly or improperly in an academic matter by a faculty member of this University.

Procedure

The Faculty Conciliator is the person a student must contact in order to file a grievance (see Section 10.3.3). A quorum of AAB shall consist of five members, including no fewer than two students and three faculty members. AAB members are necessarily excluded from deliberations in which:
1. the Board member is related to one of the two principals,
2. the Board member is a departmental colleague of one of the principals,
3. the Board member is currently enrolled in a course taught by one of the principals,
4. the Board member is one of the two principals involved.

All questions of scheduling and satisfying deadlines shall be adjudicated by the Chair of the AAB. All records of the AAB's deliberations shall be kept in a file maintained and preserved by the Chair of the AAB.

Membership

• Four faculty members, elected at large by the faculty from a list of no fewer than seven nominees provided by the Faculty Senate, 
• Three students plus one alternate elected by the Student Government Association (SGA)
• Faculty Conciliator.

The four faculty elected to AAB by the faculty shall serve a two year staggered term; they may be elected to serve a second term; they may not be elected to a third term until they have been off the Board for at least two years. An effort should be made to provide for representation from the three academic divisions. Alternates shall serve a one year term and a new alternate elected each year. Student members of the AAB and the Faculty Conciliator shall each serve a term of one year. The Faculty Conciliator may not serve more than three consecutive terms.

A Chair and a secretary of the AAB shall be elected from and by the faculty members on AAB. The AAB shall be chosen in the spring and will serve from the beginning of the fall semester through the following summer.

10.2.8 UNC Faculty Assembly  (SD3991S)

Purpose

The Assembly holds four regular meetings each academic year plus special meetings which may be called by the Chair or the President of the University. The Assembly advises the President on matters such as Academic Programs, Planning, Budgets, Faculty Welfare and Development and other matters which may come before the Assembly from the various campuses or the President and his staff.

Membership and Terms

• UNCA faculty elect two representatives and alternates to the UNC Faculty Assembly; each serve terms of three years. The two alternates serve terms concurrent with the elected representatives.

A faculty assembly representative may be recalled by a simple majority vote of the Faculty Senate if he or she fails to attend more than two meetings in one academic year or if he or she fails to suitably attempt to arrange for a replacement for more than one meeting that he or she cannot attend during the term of service.

If a Representative fails to complete a term, the replacement is that representative's designated alternate; the designated alternate shall finish the representative's term. The new designated alternate will be the person who received the third most votes in the original election. If there was a tie for the third most votes, then the new alternate shall be determined by a coin flip at the next Faculty Senate meeting.

10.3 Committees Whose Members Are Elected by Faculty Senate

10.3.1 Distinguished Scholars Committee (revised by SD5500S)

Purpose

1. To select the Highsmith Distinguished Visiting Scholar and to arrange for the residency.
2. To make a nomination to the Chancellor annually or when advisable for a recipient of the Oliver Max Garner Award, a distinction granted yearly by the Board of Governors to that faculty member on one of the sixteen campuses who has "made the greatest contribution to the welfare of the human race" during the year.
3. To consider sponsorship of other scholars who may from time to time be available for temporary university duties.

Membership

• four full professors elected by Faculty Senate from the faculty at large
• three faculty members drawn from the full-time teaching faculty, one from each division, appointed by the Chancellor.

Terms of office are for two years. Service on the committee begins at the first faculty meeting of the fall semester and runs to the same time of the following year.

Reporting

The committee shall report to the Senate and the VCAA annually, and shall deposit copies of any minutes in the Senate files.

Recommendations to:    Chancellor

10.3.2 Minority Affairs Commission (revised by SD4606S) (SD5000S)

Purpose

1. To formulate goals, policies and immediate actions which directly and effectively improve the quality of minority life on the UNCA campus for both faculty and students.

2. To develop and to monitor policies which seek a steady growth in the proportion of minority students and faculty.

3. To develop the mechanisms which ensure equal opportunities and recognition for achievement among minority faculty and students.

4. To develop policies which ensure that minority students are monitored and advised to promote academic success.

5. To provide assistance to faculty search committees to enable such committees to aggressively recruit minority faculty.

6. To provide information to chairmen and to the Vice Chancellor for Academic Affairs concerning the evaluation of the professional activities of minority faculty.

7. To develop plans and immediate actions which ensure more effective and productive involvement of UNCA with the Asheville minority community.

8. To otherwise address areas of concern to minority faculty and students.

9. To advise and consult with the Affirmative Action Officer in all matters relating to Affirmative Action.

10. To report annually to the University community on the status of minorities at UNCA.

          Membership

• Chair of the Faculty Senate to serve concurrently with his/her term as Senate Chair.
• Three faculty elected by the Senate (at least two of whom must be a minority) to serve three-year renewable, rotating terms.
• Three faculty appointed by the Provost and Vice Chancellor for Academic and Student Affairs (at least one of whom must be a minority) to serve three year renewable, rotating terms.
• Two students appointed by the VCSA in consultation with SGA (at least one of whom must be a minority) to serve one year renewable terms.
• Associate Vice-Chancellor for Student and Academic Services; ex officio and non-voting.
• Dean of Students; ex officio and non-voting.
• Director, The Office of Diversity and Multicultural Affairs; ex officio and non-voting.
• Assistant Director for Multicultural Organizations and Events; ex officio and non-voting.
• Assistant Director for Multicultural Student Development; ex officio and non-voting.
• Affirmative Action Officer; ex officio and non-voting.

Structure

1.  All member officers of the Minority Affairs Commission and the director    of Admissions and Financial Aid will routinely report to the Commission at its regular meetings any activities related to minority and diversity affairs.

2. The chair will be elected by the Commission from the minority faculty representation.  The chair's duties include calling meetings and setting the agenda for meetings.

3. The secretary will be elected by the Commission from any voting member of the Commission.  The secretary's duties will include keeping minutes and distributing them prior to the meeting.  If he/she is unable to attend the meeting the chair must designate someone to fulfill this responsibility.

4. Members of the Commission will be selected prior to April 15 of each year for terms beginning with the next academic year. 

Recommendations to:

1. Legislative requests are reported directly to the executive committee of the Faculty Senate. As a matter of courtesy, these requests are also sent to the VCAA.
2. Administrative requests are reported to the VCAA for action. As a matter of courtesy, these requests are also sent to the Chair of the Faculty Senate.

Reports to:   the VCAA

10.3.3 Faculty Conciliator and Alternate (SD2695S)

Selection

The Faculty Conciliator is chosen by SGA from a list of four full-time faculty members submitted by the Faculty Senate. SGA selects one of the nominees as Alternate Conciliator should the circumstances of a specific situation make the involvement of the Conciliator impractical. Because of the personal nature of some of the grievances and the potential for injured feelings and hostility, only tenured faculty are eligible to have their names submitted to SGA for the position.

Both the conciliator and the alternate serve one year terms with the alternate assuming the position of conciliator in the subsequent year. A new alternate is chosen at the end of each spring semester; accepting the nomination as Alternate Conciliator means a two-year commitment to the process. Terms of service begin at the start of the fall semester continue through the following summer. The Faculty Conciliator is an ex officio non-voting member of the Academic Appeals Board.

Purpose

The job of the Faculty Conciliator is to hear student grievances, to try to resolve them at the earliest stage consistent with fairness to all parties, and to guide the student through the later stages of the grievance procedure if conciliation proves impossible. Consistent with justice, it should be the aim of the Conciliator to resolve as many cases as possible without going to the Academic Appeals Board.

Procedures

To accomplish this, the Conciliator may need to investigate the facts of a grievance presented by a student. Also, in the normal course of the grievance procedure, the Conciliator will need to meet with the faculty member against whom the grievance is brought, and in some cases, with that member's departmental chair or program director. The Conciliator has the right and responsibility to determine the sequence of and extent to which student, faculty member, and department chair are consulted prior to initiating the formal sequence of events which lead to an Academic Appeals Board hearing. This does not relieve the Conciliator of following the requirements of the formal grievance procedure but does allow the flexibility required to attempt to resolve the conflict prior to that final step. Since appropriate conciliation will require discussing issues that would normally fall under the protection of student confidentiality, students must be apprised of this fact at the beginning of the process and must sign a waiver stating they understand the responsibilities of the Conciliator regarding their rights to confidentiality. (This waiver will also point out that information  pertaining to the grievance will be held in confidentiality on a need to know basis, and the circle of those who "need to know" may broaden.) 

In all of these events, the Conciliator is not acting as an advocate for the student or the faculty member, but as a presenter of the student's case, and a seeker of a fair and acceptable outcome for all parties without having to resort to a formal Academic Appeals Board hearing.

Procedural Guidelines for the Conciliator

A. Confidentiality is essential in grievance procedures but is difficult to achieve when many parties are involved. The Conciliator should not divulge the names of students who bring a grievance nor of the faculty members against whom the grievance is brought nor the nature of the grievance, except insofar as is required to aid in the resolution of the grievance. Both the student and the faculty member are expected to function under the same restrictions.

B. Because of the time restrictions on the grievance procedures, the Conciliator should make immediate notes on the date of the first contact with the student and during any follow-up contacts. This log of events during the process should include only the date and the action taken on that date. These notes may become critical in determining whether or not procedural guidelines were followed. They will also serve as the basis for the required annual report to the VCAA.

C. The Alternate Conciliator may be called to serve in the event of the Conciliator's unavailability or if a conflict of interest occurs. The Alternate should be brought into the conciliation process early in the semester, at least to the point of periodic consultations about the generalities of case problems, procedures and any cases that might be expected to carry over into the Alternate's term of duty as Conciliator.

D. The student has 15 class days after the start of the new semester to bring to the Conciliator grievances about grades and 15 class days after an event to bring grievances about faculty behavior. The Conciliator then has 10 class days to attempt to resolve the dispute before initiating a formal Academic Appeals Board hearing. In extraordinary circumstances, the Conciliator shall have the right to request that the Academic Appeals Board hold a hearing to override the existing time guidelines in order to effectively deal with a problem. The Academic Appeals Board will determine if a time extension is appropriate.

E. The Conciliator provides an annual report to the VCAA of all cases heard and the names of the parties involved. This is important as a means to identify possible patterns of abuse or repetitive patterns of misconduct either by a faculty member against students or by a particular student towards various faculty members. The VCAA will have the discretion to decide if this information should be available for tenure, promotion, and reappointment decisions for faculty and student judicial hearings for students.

Reports to:   the VCAA

10.3.4 Feldman Professorship Review Committee

Purpose

Each year the full-time, ranked faculty of UNCA shall select two of its members for receipt of the Ruth and Leon Feldman Professorship Fund prize. This award will honor those faculty who have excelled in one or both of the following fields:
1. Demonstrated competence in the areas of teaching, research and published writings, and
2. Service to the community and to UNCA.

Membership (SD2990S)

Six full-time faculty serving two year staggered terms that run from September 1 to August 3.  Three new members shall be selected each year: one from FWDC, one from URC, and one from UTC. Chairs of these respective committees shall consult to assure all the broad academic areas are represented. Members of the review committee shall elect their own Chair. In making its decision, the review committee shall be free to consult with students, community people, or others who may assist the committee in making its decision.

Procedures

The faculty shall be invited by the Senate to submit written and signed nominations by March 1 (SD0988F) specifying the past accomplishments which recommend an individual's nomination. These nominations shall be in keeping with the terms of the Feldman fund.

Nominations shall be reviewed by the Ruth and Leon Feldman Professorship Fund Committee. In making its decision, the review committee shall be free to consult with students, community people, or others who may assist the committee in making its decision. In addition, nominations received during previous years as well as candidates from within the committee deliberations may be included in the review.

After its decision, which shall be kept confidential until the public announcement, the review committee, no later than May 1, shall inform the VCAA, who shall make arrangements for bestowing the award at the final spring faculty meeting. Recipients of the award will be listed in the UNCA catalog in a section describing the Ruth & Leon Feldman Professorship Fund.

Reports to:   the VCAA

10.3.5 University Research Council (URC) (Revised by SD3006S) (SD0981F)

Purpose

1. To encourage and facilitate faculty participation in academic research, scholarship, and creative projects, and professional communication of that work.

2. To advise the administration on matters relevant to the encouragement and support of university research.

3.  To award available intramural funds for faculty’s scholarly activities. 

4. To recognize faculty who have been productive with research and scholarly activities and honor them with a monetary award.

Membership

Five members of URC shall be faculty, with one representative from each of the following: (i) the arts, (ii) professional programs (management and accounting, education, physical education), (iii) the humanities, (iv) mathematics and the sciences, and (v) the social sciences. These members shall be recommended by the Chair of the Faculty Senate subject to the approval of the Senate. The term of appointment shall be for two years.

[The sixth member shall be an administrator recommended by the Provost and will be ex officio. URC will elect a chair each year.]

 Members of URC submitting grant proposals

[No members actively serving on URC may submit a proposal for funding during the designated submission period.]

Reports to:   the Provost

10.3.6 University Teaching Council (UTC) (SD7503S)

The University Teaching Council (UTC) serves the relevant needs of the institution with respect to teaching. UTC is an institutional committee composed of faculty members and an administrator.

Purpose

1.  To encourage and facilitate improvements in methods and techniques of teaching on the part of all members of the UNCA faculty.

2.  To develop criteria and processes for the awarding of intramural funds, as they become available, for the support of teaching.

3.  To advise the Director of the Center for Teaching and Learning on matters relevant to the encouragement and support of improved teaching, including: developing seminars, workshops, and other activities, both intramural and extramural, for the exchange of ideas concerning pedagogy; and identifying and pursuing sources of funds for programs that enhance teaching and student learning.

Membership:

• Director of the Center for Teaching and Learning, ex officio
• One FWDC member, ex officio
• One at-large member will be a former recipient of a UNCA teaching award
• 3 faculty (one each from Humanities, Natural Sciences, Social Sciences)

The members shall be recommended by FWDC and approved by the Faculty Senate.
The term of appointment shall be for two years.
The faculty committee members will elect the Committee Chair on an annual basis.

Recommendations and Reports to:  the VCAA

10.3.7 University Service Council (SD5204S)

Purpose

Because faculty service is integral to every aspect of our campus operations, and because it complements teaching and research in the overall development of individual faculty members and the faculty as a whole, the University Service Council (USC) will promote an appreciation of service appropriate to the mission of the university.

Membership

This Committee will be comprised of four faculty members, three of whom will represent each division (Humanities, Social Sciences, and the Natural Sciences). These division representatives will serve two-year staggered terms. Members of this committee will be appointed by the Faculty Senate.

The fourth member will have received the UNCA Service Award or a Feldman Award. This member will serve a one-year term.

Duties

1. The Committee will oversee the assignment of faculty members to standing committees according to the process in SD5304S (FWDC 11). This requires them to keep track of all service opportunities on campus and communicate these to faculty.

2. They will aid in the assignment of administrative and student members to standing committees (SD5304S - (FWDC#11)).

3. They will provide consultation on the nominations for committees appointed by the Faculty Senate.

4. They will review committee structure on an ongoing basis and propose updates as needed.

5. They will make the annual award for distinguished service.

6. They will serve as an avenue for committees to provide feedback on the participation of their faculty members.

Recommendations and reports to:   FWDC and the Provost office.

10.3.8 Faculty ILS Oversight Committee (ILSOC) (SD0703F) Revised by SD0304F, SD0105F, SD8307S

Both the review of our existing General Education program, arising out of the SACS Self-Study, and the development of proposed revisions in General Education, approved by the Senate on April 24, 2003 in Senate Document 7203S as the Integrative Liberal Studies program have been faculty driven. In order to ensure continued faculty ownership and faculty-driven evolution of the ILS program, and to encourage wide faculty participation in ILS, it is important that there be established a Faculty ILS Oversight Committee which works with both the Academic Policies Committee and the Associate Vice Chancellor for University Programs. In addition, to broaden faculty participation and oversight, we believe that four distinct subcommittees be established to advise ILSOC, one for each of the Intensive categories. Both the ILSOC and the Intensive Subcommittees will have both an evaluative and a formative role in the ILS program, collaborating with faculty in generating courses which conform to ILS program charges.

Structure:

The Faculty ILS committee will be composed of:

• Six voting faculty members, in staggered three-year terms, with at least one member from each of the three academic divisions. The committee will be nominated by the FWDC (in consultation with ILSOC) and voted upon by the Faculty Senate. 
• One member of APC, chosen by APC (ex officio, without vote)
• Dean for University Programs (DUP) or designate (ex officio, without vote)

One voting member will be chosen as chair of the committee at the first meeting of the academic year.

Each member of the Oversight Committee will be responsible for coordinating a particular area of the ILS.

• One member will work with the DUP to coordinate Liberal Studies Colloquia.
• One member will coordinate topical clusters
• Four members will each chair one of the four subcommittees overseeing the intensive areas: Diversity, Writing, Quantitative and Information Literacy.  Membership on these subcommittees is organized by the subcommittee chairs, and reported to ILSOC and FWDC for approval. Membership for each subcommittee is set at a minimum of three, and will consist of staggered two or three-year terms.

Duties:

1) The ILS Oversight Committee will determine whether courses and clusters proposed by faculty members to fulfill ILS requirements conform to the charge for the relevant component(s), as approved by the Faculty Senate. APC is responsible for changes in component charges and criteria, while the DUP is responsible for staffing, faculty development, and course development related to the ILS program. Once clusters and courses are approved, the ILS Oversight Committee notifies the Registrar and the DUP.

 In all component areas, ILSOC has both a formative and an evaluative function. If proposals are not satisfactory, ILSOC and/or the Intensive Subcommittee must explain its decision and provide guidance to faculty on ways to bring the proposed course in line with the charge for that area. Decisions may be appealed to the APC who may uphold the decision, reverse the decision, or send it back for further consideration. The submission and approval process for courses for each ILS component is as follows:

 a) ILS Topical Clusters: Faculty members propose a cluster of courses to the committee. One faculty member is indicated as coordinator of the cluster. The proposal must (1) describe the topic of the cluster, (2) indicate the faculty member who will coordinate the cluster, and (3) clearly articulate the ways in which each course is appropriate for the proposed cluster.

The ILS Oversight Committee determines whether the connections among these courses are sufficient to justify designation as a cluster for the ILS program and whether the proposed cluster meets the criteria established for ILS clusters. ILSOC also determines whether cluster courses proposed for ILSN, ILSS, or ILSA designation satisfy their criteria.

Proposals to modify clusters by addition or deletion of courses must also be presented to the ILS Oversight committee with explanation. Course additions must be justified using the same criteria as the creation of new clusters. A complete description of cluster requirements may be found in the ILS Implementation Document which provides the charge for ILS topical clusters.

b) Intensive Courses: Faculty members apply for D, W, Q, or I designation for their courses by providing a sample syllabus of their course with attached explanation to the appropriate subcommittee. A course may carry no more than two intensive designations. The subcommittee will review each application and issue a recommendation to ILSOC. Based on their recommendation, the ILS Oversight Committee determines whether the course fulfills the requirements of the relevant Intensive category.

c) Colloquia: The ILS Colloquia Coordinator is responsible for receiving and reviewing LSIC colloquium proposals and for ensuring that each section meets relevant colloquium requirements. This faculty member will work with the DUP in securing sufficient numbers of sections of Colloquia as well as on faculty and content development. While the LSSC is in development, the DUP will oversee this component of the program.

d) Learning Foundations: Faculty who wish to propose additional courses for fulfilling the Writing, Natural Science Lab or Foreign Language requirements may make a proposal to ILSOC, which will, in consultation with appropriate departments, determine whether the course fulfills the criteria established for these courses.

e) Arts: Faculty members who wish for one of their courses to receive ILSA designation for a studio/workshop course or a topical cluster course must provide a sample syllabus of their course with attached explanation to the Arts and Ideas Program Director (aka ILS Arts Coordinator). This individual evaluates these proposals and provides a list of approved courses to ILSOC, which determines whether this list of courses fulfills ILSA requirements.

f) Humanities Cluster: Faculty development and participation in the Humanities cluster is administered by the Director of the Humanities Program, who will inform and consult with the DUP and ILSOC in the event of significant proposed changes to the program.

2) The ILSOC will receive annual reports from the Arts and Ideas and the Humanities Program Directors which detail any changes in course offerings, core content, and areas of concern. ILSOC will use this information in constructing its annual report to APC.

3) The Chair of the ILS Oversight Committee will report to APC at the end of each semester, providing information about decisions made by the committee during that semester, with rationale if necessary. In this report, the chair may also identify areas of concern with regard to clarity and specificity of component charges, proposals for ILS courses, availability of ILS sections, or any other issues.  The Chair of the ILS Oversight Committee will also report to APC at the end of each academic year, to outline broader developments, goals for the following year, issues and concerns.

 Rationale:
The revisions proposed herein will result in greater flexibility, more efficiency and better lines of communication as the Integrative Liberal Studies Program moves into a more mature phase of development. The essential changes embedded in the document below are as follows.  It: 

• Increases the number of faculty on ILSOC from five to six.
• Gives one member of ILSOC responsibility for overall Cluster coordination.
• Gives one member of ILSOC responsibility for overall Colloquium coordination, and specifies a partnership with the Dean for University Programs in regard to that program area.
• Adds Humanities to the ILS Document in the same fashion as Arts, to cleanup its absence from the original document.
• Clarifies the language of ILSOC's authority in the Learning Foundations areas of the ILS.
• Modifies the selection process for subcommittee membership to achieve consistency with other FWDC staffing procedures.
• Clarifies the expectations for the "semester" report to APC as compared with those for the "annual" report to APC.

10.3.9 Graduate Council  (SD0292F)

Purpose   

The UNCA Graduate Council is responsible for advising and assisting the MLA Program Director in the overall administration and functioning of the Master of Liberal Arts Program. These responsibilities include advising and assisting the Director in:

1. Overall planning for the academic curriculum of the program including: course development; faculty recruitment; and revision and development of program design. The council will advise and assist the Director in maintaining the academic excellence of the program and in effectively administering it.

2. Establishing and implementing specific procedures of on-going program and curriculum evaluation.

3. Overseeing the academic advising system. Members who have served at least one semester on the Council will be assigned by the director as graduate student advisors as appropriate.

4. Implementing, and where necessary developing, admissions procedures and policies. Council members will assist the Director in interviewing and making admissions decisions on all applicants for the MLA program.

5. Creating an energetic program of grant and funding solicitation from foundations, government agencies, and private industry.

6. Proposing and initiating new educational services, auxiliary to the MLA degree program, which serve the needs and interests of the non-traditional student.

7. Planning and implementing an imaginative program of student recruitment.

8. Interpreting institutional requirements and regulations to MLA students and faculty.

9. Interpreting the nature and role of the MLA in the institutional setting and to society at large. Assuring coordination between the MLA Program and the Humanities program, other interdisciplinary programs and the undergraduate curriculum in general.

In addition, the Graduate Council is charged with:
        1. Approving MLA courses and instructors.
        2. Approving MLA projects and theses.

Membership     (SD3090S)

The Graduate Council should be composed of nine members.  These will include:

• Director of the MLA program, who may not Chair the Council
• Director of the Humanities Program
• One Appointee from the Office of Academic Affairs
• Six other faculty members that should include two representatives from each of the three broad divisions of the  faculty (Humanities, Natural Sciences, Social Sciences).  Terms should be for two years, with three of the six faculty members rotating off the Council each year and three new faculty members appointed in their place.  Each year two of the faculty members are to be elected by the Senate and one of the faculty members is to be appointed by the VCAA. 

Recommendations to:   Director of MLA Program
Reports to:   the VCAA

10.3.10 University Relations Faculty Advisory Committee (revised by SD5407S) (SD0790F)             

Purpose

                    1.  To serve in an advisory capacity to the Vice Chancellor for Alumni and Development and the University Relations staff on external affairs, including but not limited to the UNCA Foundation, Development, Public Information, Publications, Graphics, Alumni Programming, Owen Conference Center, and Family Business Forum.

                    2.  To act as a liaison between Alumni and Development, the faculty and students.

                    3.  To advise the Vice Chancellor for Alumni and Development and assist in presenting an annual report to the University community.

                    4.  To obtain, on a regular basis, information from faculty, students, staff and the community at large on public relations and other matters which should be addressed by the Office.

                    NOTE:  Vice Chancellor for Alumni and Development is to present to the Faculty Senate an update of the current plans and activities of the Office in the Fall Semester.  This report should include information on the investment management advisor and the fees paid for their service.  The Vice Chancellor will schedule this meeting through the Faculty Senate Chair.  No more than three weeks prior to the meeting, the Vice Chancellor will submit, to the Faculty Senate Chair, a brief (1-2 page) written report that will be distributed to senators. The purpose of the Vice Chancellor's meeting with the Senators will be to discuss the report and respond to questions (SD3290S, SD3390S, SD0203F, SD0790S.)

Membership

• Five members of the Committee shall be faculty with one representative from each of (1) the Humanities, (2) the Social Sciences, (3) the Natural Sciences, (4) the UNCA Foundation (e.g., one of the two Senate-elected faculty representatives to the Foundation), and one at-large member.  The term of service shall be for two years.

 Recommendations to:  Vice Chancellor for Alumni and Development

10.3.11 Intellectual Property Committee  (See Section 9.4.)

10.3.12 UNCA Foundation Board

Purpose

The UNCA Foundation is a tax-exempt organization separate from the University whose fundamental purpose is to actively promote, both locally and at large, public understanding of and external support for the University and its program. Faculty representatives serve on the Board to: 

1. Provide faculty voice in Foundation activities,
2. Provide a mechanism for informing the faculty about Foundation activities.

Membership and terms

• Two faculty nominated by the Faculty Senate, one faculty appointed by the Chancellor, serving staggered two year terms.

10.4 Committees Whose Members Are Appointed (Standing Committees)

Much of the ongoing faculty involvement in institutional decision-making occurs through a system of standing committees primarily staffed by faculty.

10.4.1 General Information on Standing Committees

10.4.1.1 How Standing Committees Are Created (SD0694F)

Committees which seek the status of Standing University Committee must follow the following procedure:

1. Petition the VCAA in writing for the status of Standing University Committee, giving a rationale for the request and suggesting the composition of the committee.

2. After consulting with the Faculty Welfare & Development Committee, the VCAA may either deny or approve the request. 
     a. If the petition is denied by the VCAA, the procedure is terminated or the petition may be revised and resubmitted to the VCAA.
     b. If the petition is approved by the VCAA, it is sent to the Faculty Senate for ratification.

3. The Faculty Senate will consider petitions approved by the VCAA.
     a. If the Faculty Senate fails to ratify the petition, the procedure is terminated or the petition may be revised and resubmitted to the VCAA.
     b. If the Faculty Senate does ratify the petition, a Standing University Committee is created.

10.4.1.2 How Members Are Selected

The University Service Council will post the following (on the web) no later than the end of April:

• list of standing committees for the upcoming academic year
• link to relevant Senate document(s) and/or Faculty Handbook section(s)
• names of the continuing members in each committee
• list of open positions, including the term for each position
• name of contact person in each committee
• names of committees that need new members before the (end of the third week of classes) deadline - see "Note #1" at the end of this document
• deadline dates for:
  - faculty members to make their interests known to committees (through the contact person)
  - committee members to make their selections and submit their proposed membership to the University Service Council

No later than the end of April, faculty will be notified when the list is available for their viewing and be reminded again in the beginning of the Fall semester.

No later than the end of the second week of the Fall semester: Each full-time faculty member with at least one year or more of experience at UNCA will have the responsibility for finding his/her committee assignment(s). Each faculty member will do this by getting in touch with the contact person of the committee(s) upon which he/she wishes to serve.

No later than the end of the third week of the Fall semester: Continuing members of each committee will meet to complete their membership by doing the following:

• Select the faculty members from the list of individuals who have expressed interest to the contact person. (The committee may solicit members when they find it necessary to do so.) The selection process should attempt to find members with a range of viewpoints.
• Select their student members by either approaching SGA or finding their own members.
• Submit their proposed membership with a complete list of individuals who have expressed interest to the University Service Council.

No later than the end of the fourth week of the Fall semester, the University Service Council will meet to:

• examine each proposal and either give approval or make appropriate changes
• take the final list of committee memberships for consultation and approval to FWDC then the Provost Office
• assign the necessary administrative members to each committee (in consultation with the appropriate administrative office)

No later than the start of the fifth week of the Fall semester, the University Service Council will post the complete list of members in standing committees.

Note #1: This process should be completed by the beginning of the fifth week of Fall semester classes. However, committees that need to be formed earlier in the school year can submit their membership proposal to the University Service Council before the (end of the third week of classes) deadline.

Note #2: Use of the term "no later than" in the timetable provides flexibility for the University Service Council to set specific deadlines that are earlier than those recommended in this document.

10.4.1.3 How Standing Committees Operate

After the Office of Academic Affairs distributes the list of committee members, an organization meeting should be called by either the designated coordinator or staff person, or the faculty member whose name appears first on the list. At the first committee meeting business such as electing a Chair and a secretary and setting future meeting dates as appropriate should be done.

10.4.1.4 Required Reporting of Committee Activity (SD1490S)

All chairs of standing and ad hoc committees of the faculty shall submit a summary report of their significant activities for the year to the VCAA and the Chairs of the Senate and FWDC by May 30 of each academic year. This report should list uncompleted projects and other recommended activities for the next academic year, and any proposed changes in the committee structure, membership or focus. These reports should be made available to new committee chairs to aid in accomplishing committee objectives.

10.4.1.5 Alphabetized List of Standing Committees

The following table lists the 31 current standing committees in alphabetical order.  Each committee title is followed by its location within section 10.4.

Adjunct Faculty	10.4.17
Aesthetics Advisory	10.4.26
Africana Studies Advisory Council	10.4.27
Animal Care and Use Committee	10.4.18
Asheville Institute Advisory Committee (AIAC)	10.4.25
Campus Commission on the Allocation of Student Services Funds	10.4.2
Cultural and Special Events Committee	10.4.5
Enrollment Services	10.4.7
Graduate Council	10.3.9
Honors and Degree Programs	10.4.10
Honors Program Advisory Committee	10.4.9
Institutional Review Board	10.4.20
Intercollegiate Athletics Committee	10.4.11
International Programs Advisory Committee	10.4.12
Library, Information Resources and Technology Committee	10.4.4
Position Allocation Committee	10.4.3
Pre-Health Professions Advisory Committee	10.4.21
Radiation Safety Committee	10.4.32
Safety and Health Committee	10.4.13
Scholarship and Financial Aid	10.4.16
Sexual Harassment Advisory Committee	10.4.28
Sustainability Committee	10.4.14
Teaching Awards Committee	10.4.29
Teaching Fellows Advisory Council	10.4.30
Transportation Committee	10.4.15
Undergraduate Research Program Advisory Committee	10.4.23
University School Teacher Education Council	10.4.8

10.4.2 Campus Commission on the Allocation of Student Services Funds (SD4806S)

Purpose

The committee is responsible for the allocation of student services funds for the purpose of programming sponsored by student organizations.  In addition, it is responsible for the accountability of the utilization of these funds.

Membership

• Four faculty who are either self-nominated or appointed by the Provost. Each faculty member serves two-year staggered terms.
• The Director of Student Activities or designee (ex officio, non-voting). 
• At least six students jointly appointed by the SGA and the Director of Student Activities or designee. Each student will serve a one-year term and can be continuously reappointed as long as they are a full time-student.

Recommendations to and Reports to:
Provost and the Associate Vice Chancellor for Academic and Student Affairs

10.4.3 Position Allocation Committee (SD1904S)

The Position Allocation Committee (PAC) is a new committee which will provide the primary means by which faculty can have input into the allocation process whenever a new faculty line is available or whenever an existing line becomes open (through retirement, resignation, or non-renewal of contract).

Structure:

The Committee consists of:

• VCAA
• AVC for Natural Sciences
• AVC for Social Sciences
• AVC for Humanities
• AVC for University Programs
• 3 Department Chairs (one from each division, chosen alphabetically from a list of departments within divisions)* and 1 Program Director (chosen alphabetically from a list of programs). The Department Chairs will serve 2-year staggered terms and the Program Directors will serve 2-year terms.

Every attempt will be made to maintain the alphabetic selection of members. However, two persons from the same department should never serve on this committee at the same time. If this prevents a department or program from serving, that department or program will be honored at the next possible opportunity.

Duties:

To make recommendations to the VCAA regarding the allocation of faculty lines to departments and academic programs.

Rules for Voting:

A member may not vote for a proposal from his or her department or program of appointment.

• For the purposes of this document, a "Chair" is any Department Chair or Program Director that directly evaluates faculty for merit, reappointment, tenure, and promotion.

10.4.4 Library, Information Resources and Technology Committee (Revised by SD5507S)  (SD0706F)

Purpose

The Committee engages in short and long-range planning for the establishment of facilities,  services, and information content to meet the learning, research, and administrative needs of UNC Asheville.  The Committee will seek campus input by means of fixed-term “study teams” charged to explore topics of immediate interest and coordinated by a member of the Committee.  Analyses produced by the study teams are expected to produce policy and/or resource allocation recommendations for consideration by the Committee and further recommendation for action to the Chancellor’s Senior Staff.  In addition, the Committee will recommend to the Senior Staff, Chancellor, and Board of Trustees, a Library, Information Resources, and Technology Strategic Plan and will biennially recommend changes to the adopted plan.  The Committee will be convened by the Chief Information Officer who will make an annual report on the status of information resources and technology to the Faculty Senate and the Provost.

Membership

Appointed by the Faculty Senate* for staggered 3 year terms:
            (2)  Members of the Humanities faculty
            (2)  Members of the Social Sciences faculty
            (2)  Members of the Natural Sciences faculty

*The Faculty Senate should attempt to balance the membership between tenured and non-tenured faculty.

Students
            (1)  SGA residential senator
            (1)  SGA commuter senator
            (1)  UNCA student to be appointed by the Student Government Association

 Ex Officio, voting
            Registrar
            Chief Information Officer, convener
            Associate University Librarian for Public Services

 Ex Officio, nonvoting
            Associate University Librarian for Technical Services & Sytems
            Director ITS Administrative Information Systems
            Director ITS Systems, Networks and Security
            Director, Center for Teaching & Learning
            Director ITS User Services
            Vice Chancellor for Administration & Finance or designee
            Vice Chancellor for Development or designee
            Vice Chancellor for Student Affairs or designee
            Web manager

Recommendations & Reports to:
    Chancellor’s Senior Staff, Provost & Vice Chancellor for Academic Affairs, Faculty Senate

10.4.5 Cultural and Special Events Committee (SD7003S)

Purpose

1. To choose performing arts and events for the campus community and the community-at-large and to assist in many aspects of actual event presentation.

2. To assist in developing collaborations between Cultural and Special Events Committee and various academic and student affairs departments on campus, as well as other presenting venues and arts presenters in the region. Committee members will work together to choose collaborations that directly extend and enhance current academic and co-curricular experiences of students.

3. Assist other campus groups and departments with programming their own cultural and/or performing arts events each year by allocating a portion of each yearly budget towards these activities.

Membership

• Assistant Director of Student Life/Cultural Programming
• 3 faculty serving staggered two-year terms (appointed by VCAA)
• 1 staff member (appointed by CSAC)
• Student Cultural Events Intern
• 5-7 students serving one-year renewable terms (appointed by SGA in consultation with Assistant Director of Student Life/Cultural Programming)

Service

Service on the committee will begin three weeks prior to the first event sponsored by Cultural and Special Events each academic year and will continue to the same time the following year. Committee membership requires attendance at regular meetings, serving on sub-committees, and assisting in events production.

Recommendation To:  Assistant Director of Student Life/Cultural Programming
Reports To:     the VCAA or his/her designee

10.4.6 Energy and Safety Committee (Replaced by Safety and Health Committee - 10.4.13)

10.4.7 Enrollment Services Advisory (SD1898S)

Purpose

The committee makes recommendations and hears appeals for the Admissions and Registrar's offices. The committee:

1. hears student appeals relative to admission decisions,  academic actions (i.e., suspension and dismissal), and scholarships, 

2. reviews fraudulent credentials and makes recommendations,

3. makes recommendations to APC regarding university academic regulations, and

4. reviews